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Purpose of Use of Personal Information

The Company will handle the personal information concerning the following cases within the necessary scope for the achievement of the Purpose of Use as set forth in section 2 below.

1. Business Operations of the Company

  • (1) Planning and administering management strategy of the Company and its group and conducting business operations incidental thereto
  • (2) Conducting business operations related to shares of the Company
  • (3) Providing information and service to the shareholders of the Company
  • (4) Responding to inquiries and requests from customers and partner companies of the Company
  • (5) Conducting business operations related to management of officers, employees and retired employees
  • (6) Conducting other business operations in connection with (1) through (5) above

2. Purpose of Use

(1) Purpose of Use of Personal Information

a) Personal information related to customers

  • To respond to various inquiries and document requests, etc. from customers
  • To reflect opinions and requests, etc. from customers in order to improve service, etc.
  • To report to, and conduct necessary procedures for customers
  • To provide information related to business of the Company
  • To conduct tasks corresponding to applicable laws
  • To perform other business operations in connection with the above

b) Personal information related to partner companies

  • To contact partner companies in the course of business
  • To implement contracts with partner companies
  • To contact partner companies for business talk/meeting
  • To conduct information management related to partner companies
  • To perform other business operations in connection with the above

c) Personal information related to shareholders

  • To exercise the rights and perform the obligations under the Companies Act
  • To send annual reports, dividend statements and other materials, and contact shareholders
  • To conduct shareholders management such as preparing data of the shareholders in accordance with certain criteria prescribed in applicable laws
  • To accomplish work related to preparation/submission of payment records
  • To respond to and handle inquires by shareholders
  • To perform other business operations in connection with the above

d) Personal information related to officers and employees

  • To provide information and perform business operations related to recruitment
  • To implement personnel systems (including personnel evaluation), employment management (including secondment/employment transfer), employees training, employment management, etc.
  • To perform business operations related to payment of salaries, etc.
  • To perform business operations related to welfare service, etc.
  • To perform business operations related to payment services and welfare services associated with SGH Mutual Aid Society named "SGH Family Kyousaikai"
  • To perform business operations related to SG Holdings Group Employee Shareholding Association
  • To perform business operations related to healthcare management by the Company and SG Holdings Group Health Insurance Society
  • To provide education and training
  • To perform business operations related to discipline management (including reward and punishment)
  • To investigate, and discuss improvement of, work conditions
  • To implement procedures required upon joining, and retiring from, the Company
  • To implement legally required procedures and contacts
  • To implement other procedures and contacts, etc. required for business operations

e) Personal information related to applicants for employment

  • To provide information to applicants for employment (including applicants for internship) and to perform the business operations related to recruitment activities
  • To implement prospective employees management
  • To provide information related to recruitment
  • To study more effective recruitment activities

f) Personal information related to retired employees

  • To implement procedures after retirement
  • To pay retirement pension
  • To contact retired employees for reunion activities such as invitation for retiree association
  • To provide information related to the Company's circumstances and recruitment

g) Personal information related to inquirers to the Company

  • To respond to inquiries

(2) Purpose of Use of Specific Personal Information

a) Specific personal information related to partner companies

  • To prepare for record of payment related to charges, etc.

b) Specific personal information related to shareholders

  • To prepare for record of payment concerning distribution of dividends, etc.

c) Specific personal information related to officers, employees and their families, and retired employees

  • To prepare for withholding tax slip
  • To prepare for record of payment
  • To conduct tasks for filing of individual municipal residence tax
  • To conduct tasks for filing of health insurance/employee pension
  • To conduct tasks for filing of employment insurance
  • To conduct tasks for filing of welfare service such as group insurance and corporate pension
  • To prepare for record of payment related to SG Holdings Group Employee Shareholding Association
  • To perform other tasks related to the above

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